Microsoft Teams allows users to schedule their team meetings in different ways. Let’s explore how Microsoft Outlook or Microsoft Teams can be used to schedule and join meetings.
There are multiple ways to schedule a meeting in Microsoft Teams and inside Microsoft Outlook –
- Home Ribbon in Microsoft Outlook
- Calendar Event in Microsoft Outlook
- Meet Now option in Microsoft Teams
- Schedule Meeting option in Microsoft Teams
Watch this video on How to Schedule and Join Meetings in Microsoft Teams on YouTube and give it a thumbs-up!
Home Ribbon in Microsoft Outlook
Click on the Calendar icon on the bottom left to display the calendar view.
Click on New Teams Meeting from the outlook toolbar ribbon
Once clicked, the New Meeting pop-up box will show up.
Just fill in the title and insert the email of the invitees beside required
And, click on Send. Everyone invited to the meeting will receive a link Microsoft Teams meeting link.
Calendar Event in Microsoft Outlook
Inside the Calendar view, double-left-click on any of the days.
A New Meeting pop-up box will show up
Just fill in the title and insert the email of the invitees beside required
Click on Send.
Everyone invited to the meeting will receive a link Microsoft Teams meeting link.
Meet Now Option in Microsoft Teams
Inside Microsoft Teams, click on the Meeting Icon on the left menu
Click on Meet Now, if you want to start the meeting now.
A dialog box will appear wherein you can set the meeting title and other configurations.
Click on Join now to instantly start the meeting.
After Join Now is clicked, another pop-up box will appear where you can copy the meeting link.
You can paste this link into your email and send it to everyone.
You can also click on Add participants
and enter the email addresses of the invitees and click on Share Invite to send the invitation.
Schedule Meeting option in Microsoft Teams
Inside Microsoft Teams, click on the Meeting Icon on the left menu
Click on Schedule meeting
Schedule meeting pop-up box will appear, type in the title/purpose, date, and time of the meeting. Click on Schedule.
An option to copy the invitation link or share via google calendar with the invitees will show up.
When you’re ready to go to a meeting, go to the meeting page on Microsoft teams and click on Join to instantly join the meeting and wait for others if early.
There is an option to copy the meeting link on the meetings page on Microsoft teams in case it was not copied earlier.
Click on the three dots at the right end of the meeting listing and get the option to edit and delete a meeting. Once the edit option is selected, the user is allowed to edit the title, date time, and duration of the meeting. One can easily delete the meeting by clicking on the Delete option from the dropdown menu which shows up once three dots are clicked.
With the help of the above steps, Microsoft Teams meetings can be easily scheduled through Microsoft Outlook or Microsoft teams application.
John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship MyExcelOnline Academy Online Course.
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